How to Manage ASP Access on GST Portal
Application Service Providers (ASPs) can help businesses perform GST-related activities through software connected to the GST ecosystem. However, businesses also need visibility into which applications are accessing their GST data and the ability to control or revoke that access when required.
The GST Portal now provides taxpayers with tools to monitor GSP/ASP API access, view recent token activity, identify active tokens and revoke unwanted access. These controls are available through My Profile → Manage API Access.
In this guide, we explain how to view and manage ASP access on the GST Portal, what GSP and ASP mean, how access tokens work, and the security practices businesses should follow.
What Is ASP Access on the GST Portal?
ASP access on the GST Portal refers to the authorization that allows an Application Service Provider to interact with GST services through APIs, generally through a GST Suvidha Provider (GSP).
An ASP is typically a software application or service that helps businesses perform GST-related activities using technology. These applications can support processes such as return preparation, reconciliation, invoice-related workflows and other GST compliance activities.
The GST ecosystem allows third-party applications to connect with GST services through authorized API infrastructure. Official GST guidance also recognizes the use of third-party ASP applications through GSPs for certain GST activities.
For a business, this means GST data can move between its accounting or ERP software and GST systems without requiring every activity to be performed manually on the GST Portal.
Why Should Businesses Manage GST ASP Access?
Third-party integrations can make GST compliance faster and more efficient, but access should not be treated as a one-time setup.
Businesses may change accounting software, switch vendors, migrate ERP systems or stop using a particular GST application. If old API sessions remain active, they may create unnecessary access or confusion.
Regular GST portal access management helps businesses:
- Identify connected GSP and ASP applications.
- Monitor recent API activity.
- Check active access tokens.
- Revoke unwanted active tokens.
- Investigate unfamiliar access activity.
- Maintain better control over GST-related integrations.
The current GST functionality provides taxpayers with options such as View Logs, Revoke Active Token and View Revoked Token under Manage API Access.
How to View ASP Access on the GST Portal
To check how to view ASP access in GST, taxpayers can use the Manage API Access functionality after logging into the GST Portal.
Step 1: Log in to the GST Portal
Visit the official GST Portal and log in using your GST taxpayer credentials.
The GST Portal requires the taxpayer's login credentials and may use additional authentication controls depending on the login circumstances.
Step 2: Open My Profile
After logging in, access My Profile from your taxpayer account.
Step 3: Select Manage API Access
Within the available profile options, select Manage API Access.
This section is designed to provide taxpayers with greater control over GSP/ASP API connections.
Step 4: Review the Available Access Options
The current functionality provides three important options:
| Option | What it helps you check |
|---|---|
| View Logs | Recent GSP/ASP token requests and authentication activity |
| Revoke Active Token | Active tokens that can be revoked |
| View Revoked Token | Tokens that were previously revoked |
GSTN-related documentation describes these controls as part of taxpayer consent management and GSP/ASP access revocation.
What Can You See in ASP Access Logs?
The View Logs option is particularly useful for businesses that want to understand their recent API activity.
The GST functionality provides details of token requests made during the previous 30 days. Information can include:
- GSP name
- ASP name
- Date and time
- Authentication action
- Success or failure status
Authentication actions can include activities such as:
- OTP Initiated
- OTP Verified
- Refresh
- Logout
- Revoked
Each authentication-related action can appear as a separate entry in the log.
This makes the logs useful when investigating questions such as:
“Which application recently requested access to my GST data?”
or
“Why did my GST software ask for an OTP?”
How to Revoke ASP Access on the GST Portal
If you identify an unwanted or unnecessary active token, the GST Portal provides an option to revoke it.
Step 1: Open Manage API Access
Log in to the GST Portal and navigate to:
My Profile → Manage API Access
Step 2: Select Revoke Active Token
Open Revoke Active Token to see the active tokens available for management.
The current functionality displays relevant information about active tokens, including the GSP/ASP details, activation time, refresh information and token validity.
Step 3: Identify the Correct GSP/ASP
Before revoking anything, carefully verify the:
- GSP name
- ASP name
- Token activation details
- Relevant software or service
This is important because revoking an active token could interrupt a GST-related workflow that your business is currently using.
Step 4: Select Revoke
Choose the Revoke option associated with the relevant active token.
Step 5: Provide the Reason
The system may ask you to provide a reason for revocation.
Enter the appropriate reason and submit the request.
After revocation, notifications can be sent to the taxpayer and the concerned GSP. The revoked token is also reflected in the relevant access history.
Can You See Previously Revoked ASP Tokens?
Yes. The View Revoked Token option allows taxpayers to review tokens that have been revoked.
This can help businesses maintain an audit trail of API access changes.
For example, suppose your company stops using an old GST application after migrating to a new ERP system. Reviewing revoked-token information can help confirm that the previous connection was actually terminated.
How Does GST API Access Work?
Understanding GST API access makes the ASP process easier to understand.
A simplified flow looks like this:
Business → ASP → GSP → GST System
The ASP/application provides the software interface used by the business, while the GSP provides the authorized connectivity layer for GST APIs.
A taxpayer may therefore interact with GST services through accounting or ERP software rather than manually performing every operation on the GST Portal.
The GST ecosystem supports third-party applications through GSPs and ASPs for GST-related services.
ASP vs GSP: What Is the Difference?
The terms ASP and GSP are often confused.
| ASP | GSP |
|---|---|
| Application Service Provider | GST Suvidha Provider |
| Usually provides the application/software experience | Provides GST API connectivity infrastructure |
| Helps businesses perform GST-related tasks through software | Connects applications with GST systems |
| May work with a GSP | Acts as the authorized connectivity layer |
In practical terms, a business may use an accounting or ERP application that works with a GSP to communicate with GST services.
The exact relationship can vary depending on the software and integration model.
What Should You Check Before Authorizing an ASP?
Before providing ASP authorization on GST Portal, businesses should consider the following:
1. Verify the software provider
Make sure you know which application is requesting access.
2. Understand what the integration does
Ask whether the application is being used for:
- GST return preparation
- Reconciliation
- E-invoicing
- E-way bill workflows
- Data retrieval
- Other compliance activities
3. Check the GSP and ASP combination
Do not approve an unfamiliar GSP/ASP combination simply because an application asks for access.
4. Use OTP carefully
Never share a GST OTP with another person merely because they claim to need it.
5. Review access periodically
When you stop using software, check whether its active API access should also be revoked.
Common Problems With GST Portal ASP Access
Businesses may encounter several practical issues while managing API access.
An unfamiliar ASP appears in the logs
First, check whether the application is connected to accounting software, an ERP, tax platform or another authorized service used by your organization.
If the access is genuinely unfamiliar, investigate it immediately and consider revoking the relevant active token.
GST software stops working after access is revoked
Revoking a token can interrupt an active software connection.
Before revoking access, confirm with your accountant, finance team or software provider that no GST activity is currently in progress.
The software may require a fresh authorization or OTP-based session to establish access again.
Old access is difficult to identify
Use the GSP and ASP names, dates and token information shown in the portal to identify the relevant connection.
If you are unsure, contact your software provider rather than revoking access blindly.
GST ASP Access: Security Best Practices
Businesses should treat third-party GST access as part of their overall financial-data security strategy.
Follow these best practices:
Review access regularly: Check API logs periodically instead of waiting for an issue.
Remove unnecessary access: If a software connection is no longer required, review and revoke its active token where appropriate.
Verify software providers: Only authorize applications that your business intentionally uses.
Protect OTPs: Never disclose GST authentication OTPs unnecessarily.
Keep registered contact details updated: Ensure the taxpayer's registered email and mobile details are current so important notifications can be received.
Coordinate with your finance team: Before revoking access, confirm whether the application is being used for returns, reconciliation, e-invoicing or other compliance workflows.
Why ASP Access Management Matters for Tally and ERP Users
For businesses using Tally, ERP platforms or customized accounting systems, GST integrations can significantly reduce manual work.
Instead of manually moving information between accounting software and GST systems, an integrated setup can streamline data exchange and compliance workflows.
However, automation also means that businesses should understand who or what is connected to their GST account.
That is why GST portal access management is not simply an IT responsibility. CFOs, business owners, accountants and IT teams should all understand the basics of connected GST applications.
A well-managed integration can provide both automation and control.
Conclusion
Managing ASP Access on GST Portal gives businesses greater visibility and control over third-party GST integrations.
Through My Profile → Manage API Access, taxpayers can review recent token activity, identify GSP/ASP connections, check active tokens and revoke access when required.
For businesses using Tally, ERP systems, e-invoicing platforms or customized GST solutions, these controls are especially useful. Automation can reduce manual compliance work, but it should always be combined with proper access management and security practices.
The key takeaway is simple:
Don't just automate GST compliance—know which applications are connected to your GST data and keep that access under control.
For businesses looking to streamline GST, Tally and ERP workflows, Cevious Technologies can help with Tally integration, GST automation, API integrations and customized business solutions.
Talk to a GST technology expert and explore a smarter, more connected compliance workflow.
FAQs
What is ASP access on the GST Portal?
ASP access is the authorization that enables an Application Service Provider to interact with GST services through the authorized API ecosystem, generally using a GSP. It allows third-party software to perform supported GST-related activities for a taxpayer.
How can I view ASP access on the GST Portal?
Log in to the GST Portal and navigate to My Profile → Manage API Access. You can use options such as View Logs to review recent GSP/ASP token activity.
How do I manage ASP access in GST?
Use My Profile → Manage API Access. From there, taxpayers can review logs, check active tokens and view revoked tokens.
Can I remove ASP access from the GST Portal?
You can revoke an active API token through the Revoke Active Token facility. You should first verify that the token belongs to the connection you want to discontinue.
Why does a taxpayer need to authorize an ASP?
Authorization allows a taxpayer to control whether a third-party application can establish an API session for GST-related services. It provides an additional layer of taxpayer consent and visibility.
Is ASP access safe on the GST Portal?
API-based access can be secure when used with authorized software and proper taxpayer controls. Businesses should verify the provider, protect OTPs and regularly review access logs and active tokens.
What is the difference between ASP and GSP in GST?
An ASP generally refers to the application or software service used by the taxpayer, while a GSP provides the connectivity layer through which applications access GST services.
Can ASP access be revoked?
Yes. The GST Portal provides a Revoke Active Token facility for eligible active tokens. Revoked tokens can subsequently be reviewed through View Revoked Token.
How often should GST ASP access be reviewed?
There is no universal business schedule that applies to every taxpayer, but reviewing access periodically—especially after changing accounting software, ERP systems or GST vendors—is a sensible security practice.
What should I do if I see an unauthorized ASP?
Investigate the application and GSP/ASP combination immediately. If the access is not authorized by your business, consider revoking the relevant active token and reviewing your GST account security. If necessary, contact the GST helpdesk or your authorized software provider for assistance.
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